As a board member of a homeowner’s association (HOA), you play a crucial role in managing the community and ensuring that it runs smoothly. Here are ten things you can do to be an effective board member:
1. Understand your role
Make sure you understand your role as a board member and the responsibilities that come with it. Read through the HOA bylaws and rules to make sure you are well-informed.
2. Attend meetings
Attend all board meetings and come prepared with any necessary information or documents. Participate in discussions and make informed decisions for the benefit of the community.
3. Be open-minded
Listen to the opinions and concerns of other board members and residents, even if you do not necessarily agree with them. Being open-minded can lead to better solutions and a stronger sense of community.
4. Communicate effectively
Communicate clearly and effectively with other board members and residents. Keep them informed of important decisions and updates and respond promptly to emails, phone calls, questions, or concerns.
5. Understand the finances
Understand the HOA's financial situation, including income, expenses, and reserves. Make informed decisions about spending and budgeting to ensure the financial stability of the community.
6. Enforce rules and regulations
Enforce the HOA's rules and regulations consistently and fairly. Make sure that all residents understand the rules and are held accountable for any violations.
7. Keep records
Keep accurate records of board meetings, decisions, and financial transactions. This will help ensure transparency and accountability in the management of the HOA.
8. Hire an excellent management company
Hire a highly qualified HOA management company. Make sure they are responsive and have your community’s best interest at heart. Check references and credentials. Check Google reviews, as the company for references. Be prepared to change management companies if your needs are not met.
9. Plan for the future
Keep your community’s reserve study up to date. Utah State Code 57-8a-211 requires a reserve study every six years with an update every three years. Plan for the future of the community by identifying potential problems and taking steps to address them before they become major issues. To request a bid on a reserve study for southern Utah click here. To request a bid for central and northern Utah, click here.
10. Build a sense of community
Finally, work to build a sense of community among residents by organizing events, fostering open communication, and encouraging participation in the HOA. A strong sense of community can help create a positive living environment and ensure the success of the HOA.
To sum it all up, being a board member of an HOA is a challenging but rewarding experience. By understanding your role, attending meetings, being open-minded, communicating effectively, understanding the finances, enforcing rules and regulations, keeping records, hiring an excellent management company, planning for the future, and building a sense of community, you can help ensure the success of the HOA and create a positive living environment for all residents.